Barkers provided a Delivery Director who specialises in IT Procurement to deliver the client’s requirements.
The aggressive timescale required a customised approach to the processes. A plan was developed, risks were assessed and trade-off highlighted and mitigations were determined where possible. This was then agreed with the client and their auditors.
The RFP document was built using a combination of Barkers’ knowledge base of IT Transformation bids and by working extensively with the client’s transformation team to determine their specific technical needs and governance requirements.
Suitable vendors were approached and pre-validated. Barkers ran a series of workshops with the bidding vendors to enable them to carry out due-diligence, a series of reference calls for each vendor, a series of presentations for each vendor to present an initial view of their approach and gain feedback and then a series of presentations for each vendor to present their final position following submission of their RFP. A BAFO process then followed this.
Barkers ran the client’s vendor selection process providing analysis of the submitted bids and running a series of internal meetings to agree selection criteria and then assess the bids against the agreed criteria. Barkers supported creation of Board packs and other internal governance requirements.
Following selection of the vendor, Barkers created the first draft contract and ran the negotiation process to agree all commercial terms and technical deliverables with the vendor.