Haventus recognised that they not only required a high quality spend management tool, but that implementation was key to adoption and to maximising the benefits that the spend management solution would provide. Barkers and Coupa Software jointly bid for the contract and were awarded.
Barkers and Coupa recommended the integration of a class-leading spend management system with Haventus’ existing ERP system. The Coupa Procure to Pay software was implemented which delivers AI-driven finance and procurement, facilitating complete visibility across the full procure-to-pay processes. Ordering and invoice approval processes were revolutionised through the Procure to Pay software, with the benefit of maximising working capital and compliance; ensuring full spend compliance is especially important when attracting investment, a key factor for an infrastructure project of this magnitude. Crucially too the software selected afforded Haventus the opportunity to analyse spend through AI driven technology, facilitating peer comparison and allowing Haventus to leverage supplier quotations based on robust insight.
A key requirement of the original tender was that tight timescales would need to be met throughout this project. The Procure to Pay software was an obvious choice due to its one platform user interface that facilitates user adoption. In addition, the software needed to be implemented quickly and effectively. Barkers’ credentials as award-winning implementation partners, coupled with an extensive knowledge of both the infrastructure and utility sectors, ensured that Barkers were able to work at pace backed with secure industry knowledge that would enable them to work pragmatically and efficiently throughout.
To ensure there was no slippage in project delivery, Barkers created a comprehensive project plan which was managed by experienced Solution Architects. The team collaborated extensively with team members from across the client setting, with Haventus ‘Coupa Champions’ identified and engaged with on a regular basis to support the transition across the organisation. Weekly project updates allowed for the project plan to be flexed to meet changing requirements without compromising the final delivery deadline or quality of implementation.
Barkers have completed training with the Haventus team to ensure user adoption of the software is high and is maintained post implementation.
